Administrative Assistant

Admin. Assistant

Job Title:

Job Category:

Ministry Support

Dept./Group:

Administrative Assistant

Job Code:

N/A

Location:

Mount Dora, Florida

Travel Required:

Salary:

Please inquire

Position Type:

Full Time Salaried

HR Contact:

Associate Pastor

Date Posted:

09/23/2024

Will Train Applicant:

Yes

Posting Expires

10/23/2024

Job description

Job Purpose:

To provide office support to the pastoral staff and church ministries.

General Job Requirements:

Loves Jesus
Has a heart for people and ministry
Has a fantastic, positive attitude
Loves to learn
Protects the reputation and integrity of others through strict confidentiality.
Demonstrates a high level of trust.
Displays the ability to communicate well, both verbally and written.
When urgent situations arise, your first priority is to the person involved. Identify the degree of urgency; then refer or take a message for one of the pastoral staff members.
Become familiar with the policies and procedures of the church.

General Job Responsibilities:

Open the office at 8:00 a.m. daily – make sure copier is on and check phone for messages.
Monitor the church reception area office – answer phones; greet visitors and church members; receive deliveries and the mail.
Interact with those in need of benevolence support – provide forms and collect necessary information as needed. Provide the Administrative Pastor with the application and information.
Support Worship Pastor – all clerical and office support, including any purchasing needs.
Assist in supporting Administrative Pastor
Mail – distribute to correct office/staff member
Update and print weekly publications.
Work with the Family / Connections Pastor and Graphics / Social Media Associate to update church website as needed
Update ACS each week with visitor and “decisions” information. Assign to a Life Group, if needed. Send out welcome and Life Group letters. Print prospect forms for Pastor and other members to follow-up with. Provide prospect information to Life Group teachers.
Maintain and update ongoing Prayer Sheet each week for printing and distribution on Wednesday nights at choir and prayer meeting.
Update and print Churchwide Announcement Sheets for LIFE group folders.

Weekly Job Responsibilities:

Since the Pastors are not in on Fridays, check if there is anything they need done before Sunday.

Monthly Job Responsibilities:

Update church wide Birthday/Anniversary list.
Run Attendance to Date reports for all LIFE group classes and print for teachers for monthly teachers meeting.
Update Matrix monthly on Planning Center for special teams.
Stock new magazines in rack next to Welcome Center monthly.

Miscellaneous:

Become proficient with Planning Center Online and TextInChurch platforms.
Maintain standing order of LIFE group literature from Lifeway; as needed. When new material comes in each quarter, sort, count and distribute among teachers.
Quarterly, update ACS with new Bible studies and keep attendance for the duration.
Order music as needed for the Minister of Music.
Give pricing and policy sheet for use of the facilities; confer with maintenance concerning room set up for receptions and custodial and sound personnel.
Support Pastoral staff as needed.
Be an awesome team player.
Perform other duties as assigned.

Qualifications & Education Requirements:

High school education minimum; some college preferred
1-2 years experience in an administrative role preferred

Preferred Skills:

Well versed on Mac and PC platforms or willing to learn
Knowledge of MS Word and MS Excel desired; Will train on other platforms.

Additional Notes:

This position reports directly to the Associate Pastor.

Download Our Employment Application

Please download our employment application. Once completed, please submit it to us by email, mail or via our online form. Details are outlined below.

Submit Our Employment Application by: Email, Mail, or online form submission

Once completed, employment applications can be submitted via email, mail or online form submission.

Submit by Email to:

pastorjon@firstmtdora.org

Subject Line:

Administrative Assistant Application

Submit by Mail to:

First Baptist Church of Mount Dora
RE: Administrative Assistant Application
1000 E. 1st. Ave.,
Mount Dora, FL 32757

Please clearly mark the envelope "Personal and Confidential."

Submit by Online Form:

Admin. Assistant

Job Title:

Administrative Assistant

Job Category:

Ministry Support

Job description

Download Our Employment Application

Submit Our Employment Application by: Email, Mail, or online form submission

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